Use the Office Hours Feature

*The Office Hours area has new additions (March 2012).* You can now enter hours beginning at 5 a.m. Faculty can now enter and adjust information throughout the semester, rather than the first two weeks of the semester. STARTING A NEW TERM -- note the plus sign icon in the illustration below. Click it to start a new term. After you create one new line, the new term field will become available. When a new term is created, the phone number(s) will be carried over. New categories have been added to the Office Hour pull-down menu: Counseling, Dept Head, Librarian and Non-Class room Assignment. The Faculty ID number has been removed from the screen, so the page can be printed and posted on an office door, etc. Consult the Printing Troubleshooting page, if necessary. For more information on the Office Hours feature, contact Academic Services. Follow this path: Main Menu > Long Beach City College menu > Academic Services > Faculty Service Load Agreement > Faculty Office Hours/TBA Hours OR use the link at the top of the Faculty Center (as shown below). MENU Start: Choose the link at the top of the Faculty Center Set the Correct Term Start a New Term (NEW) Enter Your Information
	Choose the correct category (NEW) Phone Time Add the Facility ID (Location/Room Number) Add a New Line Adding "TBA" Hours Add the Correct Days
Expand / Fold the Grid
From Date - To Date
Search for another instructor's schedule
Saving

Start:

To access the Faculty Office Hours area, follow the path above, or go to the "Instructor Office/TBA Hours link."

office hours

To go back to the Home Page, click on home.

Set the Correct Term:

Only future terms are available for selection. The current term will be available within two weeks of the first day of class of a regular session.
If you don't know the term number, use the magnifying glass to look it up.

Hint: Academic Term - Be very careful with adding or deleting a term. The system will give you an error message if you try to add a new term with the same Term value:
If you only have one term created and try to delete it, you will lose all the information entered: But, the system will not let you save it unless you enter all the information again:

So, to get out of this mess, it is better off just click on the"Return to Search" icon, which can be found at the bottom of the page, and then click on Cancel: Nothing is lost since you haven't been able to save it!

SEE BELOW: Click the plus sign icon in the upper right to start a new term.

office hours

START A NEW TERM: Click the plus sign icon in the upper right to start a new term.

office hours

Enter Your Information:

Enter your Phone Number: Phone format - Enter the 10-digit phone number then hit the tab key (from the keyboard), the system will format it for you:

Before the Tab key: Phone Number before Tab After the Tab key: Phone Number After Tab

Enter the Time: Time format - Enter all 4 digits (including leading zero) and the system will format it correctly when you Save or add another row:

office hour 4

OFFICE HOUR CATEGORIES: New addition (March 2012): the pull-down menu now includes the categories Counseling, Dept Head, Librarian, Non-Class room Assignment and TBA Hours.

office hour

Add the Facility ID Field (Location/Room Number):
If you don't know the format of the room number, use the magnifying glass to look it up.

Adding the Room Number

Look up the Facility ID

Add a New Line: Use the plus sign icon to add a new line.

Add a new line

Adding "TBA" Hours: You must add the Class Number when adding TBA hours.

Adding TBA Hours

Check the Correct Days: Make sure you check the correct days for each entry

Checking the Days

Expand the grid:
Click on this icon to expand the grid

Expand Grid icon

Fold the Grid:
Click on this icon to fold the grid:

fold grid

When the grid is expanded, you will see the ID of the person who updated the entries, and the date they were last updated.

From Date/To Date:
The From Date/To Date are defaulted to use the term begin and end date. However, user can modify them to reflect the actual dates for that particular time. For example, 15-week classes, 9-week classes, etc. start with different dates. TBA hours could mean just one day, etc.

From To Date

Searchfor another instructor's schedule:
Users have the capability to find another instructor's office hours either by EmplID or by Last Name and First Name. They are view only. Instructor cannot update someone else's schedule.

Search for another instructor record

SaveYour Entries:
Scroll down to the lower left of the screen to save your entries.

save