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Essential Help Topics
The Web Class Roster (Editable)
The Excel Rollbook
View and Print Class Roster
Getting Permission Numbers
Census Reporting (NS / NA)
Notify Students by E-Mail
View Enrollment Specifics / Dates
 
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The Web Class Roster Feature
Oracle PeopleSoft

On the PeopleSoft home page, you will notice the blue Web Class Roster button to the right of each of your classes.

web class roster

After clicking on this button, you will have access to your Class Roster, Waitlisted Students, Dropped Students and Permission Numbers. You can print the information from the browser window or use the Download Icon at the top of each category to obtain individual Excel worksheets. 
 

10/2011: New Feature Added: Withdrawal Date and Official Grade Column added to Enrolled Students area. See below.

Here are your options:

Print the page using your Internet Browser Use this printout as a temporary roster the first week of instruction. See below for samples. Viewing and Printing the Web Class Roster Pages
   

Troubleshooting while Printing

You may have trouble printing pages from your Internet browser.

Get individual, simple Excel Worksheets by clicking on the Download Icon. Get editable worksheets of each area: Enrolled, Dropped, Waitlist, Permission Numbers How to Download the Excel files
    Troubleshooting with the Download Icon
Then integrate these sheets into the
Blank Excel Rollbook.
A Faculty-designed, customized, multi-worksheet Excel file where all the items above can be collected in one file. How to Use the Blank Excel Rollbook
     


Viewing and Printing the Web Class Roster

Here is the top of the page. Note the important dates section.

top of web class roster page
Notice that the Enrolled, Waitlisted and Dropped students are displayed in different sections. Notice also that Permission Numbers are in the bottom section. Scroll down to see samples. 10/2011: New Feature Added to the Enrolled Students area: Withdrawal Date and Official Grade Column.

new column

Web Class Roster

 The following screen will display.

Troubleshooting while Printing: 

You may have trouble printing pages from your Internet browser. If so, check the "Troubleshooting while Printing" section of the Help Files.

 

Downloading the Excel file

To download the roster to your computer click on the Download Icon" icon at the top right of each section.

 web

The following message will be displayed.  This might be slightly different depending on the web browser being used.

 web class roster

Click on the Save button to save a copy of the student roster to your local computer.  It will be saved in MS-Excel format. The name of the file will be "ps.xls." as shown above.

Troubleshooting with the Download Icon

Some troubleshooting may be necessary if the file does not open.

a. You may have to set your browser to allow pop-ups.

See the ITDC Help Files for help with Internet browsers: http://itdc.lbcc.edu/workshops/knowhow > Web > Allow Pop-Ups

b. ANOTHER HELPFUL HINT: Press and hold the CTRL key while clicking a link that opens a pop-up. This will override the Pop-Up Blocker just for that one click and allow any pop-up windows resulting from the click to appear. You will have to hold down the CTRL key before clicking the link every time you click on a link that is currently being blocked.

c. The easiest way to deal with this problem may be to unblock the pop-up for that individual page.
If the Excel file does not seem to open with Internet Explorer or Mozilla Firefox, look at the top of the browser window for a message like the one below. Usually a yellow bar will appear the length of your browser window. With the Mac browser Safari, you will always have to block pop-ups in advance.
 

Allow Pop Ups

Click on the OPTIONS button and choose "Allow Pop-Ups..."

This will allow pop-ups from this site only.

(Internet Explorer and Firefox)
 

NEW: d.  Sometimes, a message like the one below appears in Excel. 
An indication of this is:
PC: An Excel Application tab in your Task Bar might be blinking. 
MAC: The Excel icon in your dock might be jumping.
This message box is sometimes hidden under your Internet browser window. Minimize the browser to view Excel.

The message reads: "The file you are trying to open: 'ps.xls' is in a different format than specified by the file extension. Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now?" Click the Yes button. The ps.xls file will open.

blicking popup message

e. Depending on your browser settings, the file may go directly to your Desktop, Downloads Folder or Saved Attachments folder.

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