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Course Evaluation
Office of Academic Services

Committee on Curriculum and Instruction
 

What - Subcommittee Charge

The Course Evaluation Subcommittee is the technical review group of the Committee on Curriculum and Instruction. The main function of the Course Evaluation Subcommittee is the development, review, and recommendation of curriculum proposals to be approved by the Curriculum Committee. This subcommittee reviews all new course proposals, course changes, inactivations and reactivations, courses in the areas of distance education, honors, proposals for alternative curriculum options, and requisite requests. This subcommittee reviews all submissions for accuracy, completeness, and compliance with state standards and regulations and to local interpretations of statewide curriculum standards. This group also develops and implements, as necessary, course proposal processes and procedures based on planning and document publication time frames. With this charge, this subcommittee believes it is imperative to be able to make consistent and thoughtful decisions on all curriculum proposals. While a concerted effort to objectify and standardize review procedures is the goal, the subcommittee is aware that all requests must be evaluated in context. Any variations must be thoughtfully justified to the majority of members, as the maintenance of valid curricular requirements and procedures is paramount.

 
Where - Planning and Resources


Curriculum planning requires communication, timing, and forethought. This is the initial step for any type of curriculum development. Please review the process flowchart [PDF] to obtain an overview of a new course proposal's process. Faculty author(s) must initiate contact in a timely manner to avoid missing established deadlines. The more involved a proposal or series of proposals are then the more expansive the process becomes. Once initial contact with the department head and department curriculum committee representative is made, then communication with the relevant curriculum expert is essential for a smooth curriculum process.

For assistance please consult the Faculty Curriculum Reference website, or Wendy Koenig, Course Evaluation Subcommittee Chair at wkoenig@lbcc.edu or extension 4256. For questions about transferability or articulation, please contact Trevor Rodriguez, Articulation Officer at trodriguez@lbcc.edu or extension 4261.  For specific technical questions contact the Curriculum Database Specialist at curriculum-desk@lbcc.edu, or extension 4126.  The Faculty Resource Center has electronic access to all college curriculum documents and websites while providing technical assistance with computer matters in this regard.  Please call extension 4511 (LAC) or extension 3059 (PCC) to inquire or visit the center during business hours in L-130A (LAC) or posted hours in GG-114 (PCC).

Written references are available to anybody at anytime on the college's website.  These are:

Course Outline Website/LBCC Personnel
This is the college's official website for all course outlines, credit and noncredit, for individuals associated with LBCC.

Course Outline Website/View Only
This is the college's official website for individuals not associated with LBCC, and contains all adopted course outlines, credit and noncredit.

Curriculum Forms
This is the college's official website for all required curriculum documents.

Curriculum Resources
This site consists of general curriculum references, both written and personnel.

Faculty Curriculum Reference Booklet
This is the official manual for all aspects of curriculum at the course level.  There are ten chapters that provide extensively detailed information.  The Course Evaluation Subcommittee updated it in 2006.

Distance Learning Course Guidelines
This is the site to obtain information about creating a distance version for a course.  It includes modality options, requirements, characteristics, faculty training, evaluation, instructor-student contact expectations, accessibility, and resources.
 

When - Timelines

The established curriculum timeline does not allow a great deal of flexibility in processing paperwork that requires additional attention once submitted.  (These deadlines are created based on catalog publication requirements and processing parameters.)   Therefore, it would be prudent to access resources and information to assist with proposal development prior to submitting a course addition or change. Most months there is a due date for submission of curricular proposals to the Academic Services Office for the subcommittee's meeting.  This calendar is posted on the Academic Services website and is initially distributed to all department heads and curriculum committee representatives each academic year.  Please note that this calendar is formatted for the calendar year, but aligns with the academic year.  Documentation that does not fully meet the subcommittee's minimum standards will be returned to the department for completion.  When the documents are complete they may be resubmitted for the next curriculum review cycle.

 
Why - Standards


Effective curriculum development requires that the Course Evaluation Subcommittee to utilize standards of practice that ensure the highest possible quality for the curriculum offerings that can be made available within allocated resources.

The following information is provided to ensure a faculty author's success in submitting any type of course proposal to the subcommittee. The Course Evaluation Subcommittee has created minimum standards for the submission of documents to the review process.  Initially distributed in March 2001, they were developed to ensure effective and efficient processing of curriculum requests.

Minimum Standards for Acceptance of Curriculum Proposals (abridged)
The curriculum proposal documents required provide an affirmation to reinforce the course standards contained in Title 5 and outlined in the Chancellor's Office Curriculum Standards Handbook..

In very general terms there are five criteria, which the Course Evaluation Subcommittee uses in evaluating new course proposals.  These criteria have been formulated by the Chancellor's Office staff and derived from statute, regulation, intersegmental agreements, guidelines from transfer institutions and industry, and standards of good practice in the field of curriculum design.

  • Appropriateness to mission
  • Need
  • Quality
  • Feasibility
  • Compliance

Authority to oversee curriculum activity rests with the Board of Governors for the California Community Colleges; however, they have delegated that responsibility to the Chancellor's Office, which has, in turn, delegated part of that authority to local districts on a conditional basis.  Consequently, the Course Evaluation Subcommittee must apply specific criteria to the peer review process of curriculum approval.  The curriculum proposal documents provide the required assistance and documentation for this process.

In an effort to develop and maintain a consistent standard of document preparation throughout the college and to facilitate communication between a department and the Course Evaluation Subcommittee the following general standards' applied to all documents submitted are requested.  A complete listing of all curriculum standards can be obtained at the Academic Services Curriculum website.  Please refer to "Minimum Standards for Acceptance of Curriculum Proposals" located in the Curriculum Review section of this page.  All curriculum documents can be obtained from the Curriculum Forms website.

General Standards

  • Full and current signatures on all submitted documents are required.
  • All documents required must be submitted to the curriculum technician for a proposal to be accepted by the published deadline.
  • Submission acceptance will follow according to the school groupings published by the Academic Services Office on the Curriculum Review Deadlines calendar.  Please scroll down and view the title "Curriculum Deadlines and Catalog Year" under the Curriculum Review section of this page.

For Reference:
New Course Proposal

How - Peer Review Process

The Course Evaluation Subcommittee continually face challenges to balance deliberate review-and its emphasis on quality-with responsiveness to quickly emerging curriculum needs. All of this has to be maintained within a reasonable workload for the faculty and the committee.
  • Curriculum proposals are processed by the subcommittee chair, in preparation for the meeting, based on a first-come, first-served (day and time of submission) basis.
  • The chairperson is the facilitator for the faculty seeking changes and for the subcommittee.  When a curriculum request is submitted, the chairperson will provide a preliminary review and offer the faculty author suggestions, as necessary, to strengthen the proposal in anticipation of its presentation to the subcommittee.  In this way, documents are refined for efficient and effective processing of these documents at subcommittee meetings.
  • At the meeting each request is assigned a set amount of time for its presentation. This is to maximize efficient processing of curriculum requests.
  • The faculty author and department head will be invited to the meeting.  The presence of a department representative is strongly recommended to address any questions the subcommittee may have.
  • If a course proposal is presented to the subcommittee and some minimal work needs to be done to upgrade a few items (e.g. one student learning outcome, inclusion or content subheadings, or specification of an evaluation requirement), the subcommittee may use the assigned meeting time to assist the faculty author in that small matter.  However, if significant concerns are voiced with one or more sections of a document and/or if the meeting schedule will be unduly impacted, the proposal may be withdrawn from the agenda, returned to the department for the necessary revisions, and the department may resubmit the request for the next available review cycle.
  • If a curriculum request is on the agenda and a department representative is not present at the meeting, at the scheduled time, the proposal may be withdrawn from the agenda, returned to the department for re-evaluation, and the department has the option of resubmission for the next available review cycle.
  • A Course Evaluation Subcommittee agenda will be forwarded onto the Curriculum Committee for further approval and processing.

Who

The Course Evaluation Subcommittee is composed of a cadre of faculty and administrators who represent a diverse and dynamic scope of the college's population.   This breadth of expertise allows for broad curricular insight into the peer review process.  This group of individuals is committed to functioning as an effective entity because this collective oversight of curriculum development, design, and review process assures that quality, effective courses are recommended for approval.

View current membership list

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