Enrollment Management


Academic Services provides support for Enrollment Management activities and the campus data warehouse. Activities are related to the Scheduling Component of Enrollment Management and include reporting, monitoring targets, tracking trends, projecting FTES, estimating hourly expenses, and providing support to schools and departments related to enrollment management.

To run reports related to the schedule of classes, enrollments, and workload, please access the IBM Cognos Analytics Data Warehouse via the following URL (on-campus only): http://analytics.lbcc.edu/bi/. For basic instructions on accessing the data warehouse, please read the Introduction to Cognos.

Dept. Head Meeting Presentation Slides, 2011

Institutional Effectiveness Partnership Initiative (IEPI)

The Institutional Effectiveness and Partnership Initiative (IEPI) was launched in 2014 to help California’s community colleges and college districts improve their operational effectiveness. It is uniquely positioned to help boost student success across the system by providing colleges and college districts the high-quality technical assistance, professional development, and resource tools needed to achieve the goals and commitments contained in the California Community Colleges’ 2017 Vision for Success.

Sample LBCC IEPI Reports

LBCC began using a Data Warehouse in 2010 to support schedule-related enrollment management reports, based on IBM Cognos Business Intelligence. The data warehouse provides deans and department heads with dynamic enrollment information that is updated each evening.

Besides the reports available in the data warehouse, some reports are emailed to all deans and academic department chairs each term, including the waitlist, and low enrolled classes reports.

Data Warehouse Dashboard

Data Warehouse Dashboard Example

The deans and department heads have dashboards in the data warehouse.

Report Card

LBCC EM Report Card Fall 2011 - Spring 2017

The campus maintains a Report Card on efficiency measures for each term.  This report is maintained manually and updated after each term has been completed.

FTES Projection

Projection and Annual FTES Update, Fall 2017

LBCC currently schedules classes on an annual basis, with the goal of having the entire next academic year ready for students to review by May.  FTES for the upcoming year is projected on the class schedule using average enrollments on each course.  FTES projections are refreshed weekly based on changes, and actual FTES (320) is reported and tracked once registration begins. An FTES report is distributed and reviewed at a bi-weekly meeting with Deans and the Vice President of Academic Affairs.


Waitlist Summary, Fall 2017

Each term a list of classes with waitlists is distributed on a regular basis.

Low Enrolled Classes

Starting a few weeks before the term begins, low enrolled class reports are distributed to deans and department heads.  There is a list for single classes and another list for combined/stacked classes.  The LBCC faculty contract specifies a minimum enrollment of 20, so that is what the reports are based on.

Fall 2017 Low Enrolled Classes Report
Fall 2017 Low Enrolled Combined Classes Report
Best Practices for Low Enrolled Classes

Annual Planning Class Schedule Worksheets

At the beginning of each academic year, Annual Planning Worksheets (Excel/XLSX) are delivered to deans and department heads to assist with planning the next academic year.  The worksheets include cells for each term, and each campus, including Morning, Afternoon, and Evening, or Web.  The worksheet also includes the average enrolled per section and annual waitlist.

Summer & Winter Enrollment History

Summer Winter Enrollment History

This past year, in support of the Calendar Committee discussing options for Summer 2018, the following report was compiled related to historical enrollments for Summer and the Winter intersession.  The campus switched to a 16-week calendar in the 2012-2013 academic year and added a new Winter session in Winter 2014.

FTES & Section Comparison

Spring 2016 & 2017 FTES & Section Comparison 

There is generally a comparison of FTES and a section between terms to identify trends.

Hourly Expenses for Classes with Less-than-20 Enrolled Trend

The Less-than-20 report is updated manually each term.

Summary of Hourly Expenses for Classes with Less-than-20 Enrolled, 2012-2016
Summary of Hourly Expenses for Classes with Less-than-20 Enrolled, 2012-2017

Primary Term FTES Trend

Primary Term FTES Trend, 2011-2017

Hourly Cost / FTES Trendline

Cost of hourly instructional workload (Overload/Part-Time), Fall 2011 — Fall 2016

Hourly instructional costs for adjunct faculty and overload are updated for each school each term. 

WSCH / FTEF Efficiency Trend

WSCH / FTEF Efficiency Trend 2012-2016

Average Class Size

Average Class Size, 2012-2016

Overall 16 Week WSCH / FTEF Efficiency Target

Overall WSCH / FTEF Efficiency Target

Low Demand Course List

Low Demand Courses, 2016-2017

Data Warehouse Sample Reports

Slides for Enrollment Presentation to Dept. Head Meeting, 2011
Slides for Enrollment Presentation to Dept. Head Meeting, 2009
Class Enrollment Average - by School AcadOrg

Current Enrollment Information

Spring 2019 FTES Projections
Spring 2019 Fill Rate and Chart
FTES Trend, 2011-201, Spring_& Fall
Class Size Average
FTES Summary, 2005-2019
Report Card, Fall 2012 - Spring 2019
Winter FTES, 2014-2019
FTES Summary Main, 2005-2019

Year Summer Fall Winter Spring  TOTAL
2009 – 2010 734 2545   2517 5796
2010 – 2011 362 2257   2432 5051
2011 – 2012 348 2207   2289 4844
2012 – 2013 165 2167   2195 4527
2013 – 2014 248 2179 48 2331 4806
2014 – 2015 374 2424 159 2467 5424
2015 – 2016 429 2524 220 2487 5660
2016 – 2017 518 2540 243 2371 5672
2017 – 2018 464 2524 297 2397 5682
2018 – 2019 528 2385 327 2338 5578