Room Request Guidelines

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Classrooms are used for class instruction, study or other instructional activities. Events in classrooms must be compatible with the academic nature of classrooms and academic buildings. Non-class events must not adversely impact the classroom, its contents, or the surrounding area.

Activities that are not compatible with Classrooms include amplified music, dances, dinners, parties or events that require re-furnishing of rooms or removal of equipment. Non-compatible events include any event that adversely impacts the classroom directly, or that impacts research, study or other academic pursuits in areas adjacent to classrooms.

Reservable Rooms

LBCC staff and faculty members are able to reserve classroom spaces in 25Live for classes, and events such as meetings, study sessions, exams, guest lectures, film viewings, etc.

Please note that at this time not every District space on the LBCC campuses is reservable through 25Live as the project is being rolled out in a phased implementation.  25Live is currently only used to reserve classroom spaces and some conference rooms and event spaces. If a space you are interested in is not being displayed in 25Live, this is usually because it is not yet booked through 25Live.  Additionally, it is important to select only those rooms which are denoted as 25Live Reservable in 25Live. 

Classes have Academic Priority

Academic classes are the first and foremost priority for classroom space assignment at LBCC. The Office of Academic Services (OAS) supports the scheduling of academic classes during each academic term.

Classrooms will be released for scheduling by the campus community once academic scheduling is complete in each new term. OAS recommends a one week waiting period after the start of a new term before submitting a reservation for a classroom in a new term

Please note that classroom location assignments are always tentative and subject to reassignment. Should a class be assigned to the classroom your event has been approved for, your event location will be reassigned and you will receive an auto notification of this from 25Live. Additionally, The Office of Academic Services will do their best to find a room that is comparable to your original request.

Food and Drink Policy

Food and beverages are not allowed in District facilities without prior approval by Administrative Services. Food and/or beverages are not allowed in the gymnasium at any time. Smoking is not permitted in any building on campus.

Alcoholic beverages are not permitted in any form on college property at any time with the exception of Foundation events and permitted events at Veterans Stadium. If any alcoholic beverages are found on any individual, group or organization, College Police and/or District administrators will be called and, if necessary, the event canceled.

Cancelations

If your event will no longer be taking place; it is important to cancel the event in 25Live and thus release the room and any associated service requests as soon as you can.  In the event, that you are unable to cancel in 25Live, please contact OAS be emailing the name, date & time of your event to 25live@lbcc.edu.

Condition of Room

You may change the room setup to accommodate your event if the space allows for it. However, before you leave the room it is your responsibility to return the room to its original layout.  It is the responsibility of the room requestor to ensure that the room is left in good condition. Most importantly: please remember to turn off the projectors before you vacate the room.

All trash must be cleaned up and disposed of at the end of an event.   The room requestor is held responsible for the condition in which the rooms are left.

Reservation Request Turnaround Time

Turnaround time for room assignment is typically provided within 48-business hours.  If a room assignment has not taken place within 48-business hours; feel free to contact the Location Scheduler directly and/or the Office of Academic Services.

Immediate Room Issues

For immediate facilities issues with LBCC rooms, please contact Facilities & Maintenance.

For immediate Audio Visual/Multi Media issues within LBCC rooms, please contact Multimedia Equipment Services and Support.