Employee Vaccine Self-Service
As we continue to work toward COVID-19 vaccine compliance, please be reminded of the upcoming November 1st due date for vaccine record submission, for faculty (both full- and part-time) working in remote-only status during Fall Semester 2021. Please follow the procedure outlined below to upload this information. Attached, you will also find a guide tool walking you through the steps for uploading your vaccine information.
How do I submit my vaccine records?
- Go to your Viking Portal
- Click on the Tile, entitled “HR Employee System”
- Click on the Tile, entitled “Immunizations”
- Select the vaccine type you received in the drop-down menu, as reflected on your vaccine record
- Select the dates you received the vaccine, as reflected on your vaccine record
- Click on the button “Save”
- Click on the button “Add Attachment”
- Upload your vaccine record. This can be the record itself or you can upload a picture of your vaccine record.
- Click on the button “Submit”
What are the vaccines the District will accept?
The Centers for Disease Control and Prevention (CDC) has only authorized three vaccines (Johnson & Johnson, Pfizer, and Moderna). The District will only accept these vaccines.
What do I do if I run into trouble submitting my vaccine record?
Please reference the attached guide, if you run into trouble. You can also call the Employee Technology Help Desk, at 562-938-4357, or email your questions to firstname.lastname@example.org and a representative in Human Resources will respond back to you.
Final Opportunity to Upload your Vaccine Information
Additionally, please be reminded of the January 3rd due date for employees as a final opportunity to upload your vaccine information. Employees are able to upload their vaccine information anytime between now and January 3rd. Employees may also continue to participate in the weekly testing option, until this date.
Who is an employee who must submit vaccine records by January 3rd?
- Full-time faculty
- Part-time faculty
- Classified employees
- Management & Confidential employees
- Student employees
- Student Success Coaches
- Limited-term employees
- Exempt classified employees
- Paid Interns
- Non-Paid Interns and volunteers, while not employees, are also required to participate in the vaccine submission process
COVID-19 Vaccine Accommodation Requests
For information on the vaccine accommodation request process, employees may request vaccine exemption and accommodation on the basis of religious or medically valid grounds. A flow chart outlining the process is also available. Please reference the links below to access this information and these forms. Please make sure to submit these requests to the following email address: COVID HR Help, at, email@example.com. Human Resources will review vaccine accommodation requests and anticipate responding to the requests by the end of November.
Health and Safety & Face Covering Requirement Reminder
In alignment with local health orders, everyone over the age of 2 must wear face coverings while on campus — both indoors and outdoors. Please remain informed that the social distancing requirement also remains effective both inside and outdoors.
The College will continue to make available masks and sanitizer. Please work with your department to contact the following individual to request either of these resources: Cheryl Williams, Operations Manager, at, firstname.lastname@example.org. The custodial team will continue to participate in enhanced cleaning practices to help ensure a healthy and safe environment for all.