25Live User Guidelines
In an effort to keep the security and quality of the 25Live program intact; the following guidelines have been developed. Please make every effort to help us keep our campus spaces appropriate for quality learning at all times by both reviewing & following the below guiding principles when using 25Live.
- All space on the Long Beach City College campus belongs to the Long Beach Community College District. The College will allocate and reassign space to best support and further the College’s academic mission and priorities. The VP of Academic Affairs retains ultimate oversight of all classroom spaces. In any space assignment, ownership is not implied by occupancy, nor should it be inferred.
- If space being requested is available and the event is appropriate for the space, then the designated Location Scheduler should approve the space request.
- Users must check room for reservability before submitting an event reservation.
- All space requests will be approved or denied by the designated area approvers within two business days. If immediate approval is needed, please contact the designated Location Scheduler directly.
- The Academic Calendar prioritizes the scheduling of all College facilities.The initial scheduling of courses in academic venues takes priority over all other scheduling.
- It is the responsibility of the event requestor/organizer to ensure appropriate setup details and services have been arranged and confirmed for their event.
- If a non-classroom space has been approved for an event, such as a conference room, all effort should be made to keep the space reserved. All space in the district is district property, and no area should appropriate preferential treatment for conference rooms and event spaces, including the area that is handing reservations approval. Non-classroom spaces are reserved first-come, first-serve. If an approved non-classroom space reservation must be cancelled or changed due to an unforeseen conflict or issue, the location scheduler for the space needs to contact the requester to communicate the issue at least 48 hours in advance.
- For reservations in classrooms, classes take priority, and reservations can be changed at any time. If an event is being advertised in print media that is utilizing one or more classrooms, it is recommended to specify the campus and building and not the room numbers, in case the event needs to be moved. If event details are being mailed, and the event is using classroom space, and requires fixed room numbers, the Vice President of Academic Affairs must approve an override to prevent classes from using the classroom space. This will require Academic Services to carefully monitor these spaces during the term, and notify academic departments that the classroom space has been reserved for a special event. This type of reservation can impact classroom usage for the entire term, and ultimately impact students.
- All event spaces are reserved as is, unless a request is made to the Facilities Events office to provide event setup support. Space requestors/event organizers are responsible for the set up and tear down of their events unless other arrangements have been agreed to by the Facilities Events office. If the Facilities Events office is providing setup/takedown support for an event, it will require extra time before and after the event to perform the setup/takedown activity. All space requestors/event organizers are responsible for the condition and usability of the space once the event has ended. Failure to do so could preclude future space reservation privileges by said space requestor/event organizer.
- If you do not hold your event, please be courteous and cancel your reservation through 25Live. If you are unable to do so, please send an email to firstname.lastname@example.org with the date/time of the event you wish to cancel.
- The following issues could create quality control issues and may result in the loss of scheduling privileges within 25Live:
- Not restoring the room to original layout, cleanliness and general order.
- Providing false event information.
- Altering reservations that don’t belong to you without prior approval.
- Reserving rooms in unrealistic excess.
- Sharing an account with a user that has not been permitted access.