COVID-19 Info for Employees

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A teacher standing in front of a chalkboard.

 General Info & Timeline

If you are sick, stay home and contact Human Resources via phone (562) 938-5395 or e-mail at covid-hrhelp@lbcc.edu. If there are considerations that need the attention of Human Resources related to medical or other concerns that you have, please reach out to either Kristin Olson or Jennifer Ramos.

The return to campus date is August 30, 2021.

  • Classified staff will return to campus a minimum of two days a week by August 30, 2021.
  • For the first week of class, the week of August 30, we request that all managers are onsite all five days that week, to assist with and support the start of the semester.  Accordingly, managers can transition to working three day a week on-campus schedule the week of September 7.

Please note some additional information and logistics around this return to work date:

  • Some individuals may be required to return to work sooner than the August 30 date and/or for more than two days a week as necessary to support the return to campus for the Fall semester. These individuals will be notified separately.
  • It is recommended that you visit your on-campus work site prior to your return date in early August to ensure all of your technology and systems are working properly. If you find anything is not working properly, please work with your supervisor to reach out to IITS or the appropriate support area, so that all systems can be up and running prior to August 30. 
  • Please schedule this visit through your department so that it can be included in our essential personnel tracking process.
  • If you come to campus in August, please remember that all COVID-19 safety protocols remain in place. While on campus, masks must be worn both indoors and outdoors. All individuals must fill out the health screening tool prior to arriving on campus. When interacting with others, social distancing must remain in place.
  • Starting Fall Semester 2021, on August 30, 2021, all employees who will be on campus must either be fully vaccinated or participate in weekly testing.  
  • If you have not submitted your vaccine information before August 30, starting next week, the week of August 30, you must begin participating in the testing submission process. Accordingly, starting the week of September 6, unvaccinated employees will not be permitted to work on campus without successfully submitting a negative COVID-19 test. 
  • Please remember that full-time or part-time faculty members who are only teaching online for Fall Semester 2021, have until November 1, 2021, to submit their complete vaccine information.  This group will start weekly testing in Spring Semester 2022, should anyone in this group prefer to refrain from vaccination. Thus, this cohort will not need to submit testing records during Fall Semester 2021. 

The following groups of individuals will no longer be required to quarantine, upon exposure to COVID-19.

  • Fully vaccinated persons with exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they remain asymptomatic.
  • Individuals who have tested positive for COVID-19 within the past 3 months and have recovered are not required to quarantine if they remain asymptomatic.

For more detailed information, please refer to the health orders provided by the City of Long Beach and Los Angeles County.

Vaccinations/COVID-19 Testing

The State of California, the California State University, and the University of California systems are putting into place vaccine mandates. Because of this, the Chancellor’s Office has recommended that California Community Colleges develop vaccine mandate plans. In light of all of this information, through many conversations on this topic and consultation with the campus constituency leaders, LBCC has made the decision to mandate vaccines, to strive to create the healthiest and safest environment for all.

In preparation for the Fall semester, please read the information enclosed below regarding the vaccine record submission process for employees. Starting Fall Semester 2021, on August 30, 2021, all employees who will be on campus must either be fully vaccinated or participate in weekly testing.  This means that as of August 30, employees must have submitted their complete vaccine information, or must begin participating in weekly testing that week. For additional information on this topic, please visit our Return to Campus webpage at www.LBCC.edu/return-campus. This new website has additional information relating to vaccines, testing, and returning to campus.

Full-time or part-time faculty members who are only teaching online for Fall Semester 2021, have until November 1, 2021, to submit their complete vaccine information.  This group will start weekly testing in Spring Semester 2022, should anyone in this group prefer to refrain from vaccination.

Additionally, attached, please find a step-by-step guide that outlines the vaccine submission process. Outlined below is the step-by-step process and answers to questions regarding this process.

Employees who will be participating in the weekly testing process must upload records by Sunday night a 10:00 p.m. each week. A tile will be available in your HR Employee System, within the Viking Portal, for you to submit this information each week. Tests must be taken no earlier than Thursday of each week and it is recommended that tests are taken no later than Saturday to allow enough time to receive and upload test results prior to the Sunday night 10:00 p.m. deadline. Test results can be uploaded at any time prior to the Sunday 10:00 p.m. deadline. The tile in the HR Employee system will be available prior to the first deadline to upload COVID tests next week.

Please be on the lookout for an email coming next week, which will outline the testing submission process in greater detail, along with a training guide to help troubleshoot this process.

Employee Vaccination Self-Service Guide

    How do I submit my vaccine records?

    • Go to your Viking Portal
    • Click on the Tile, entitled “HR Employee System”
    • Click on the Tile, entitled “Immunizations”  
    • Select the vaccine type you received in the drop-down menu, as reflected on your vaccine record
    • Select the dates you received the vaccine, as reflected on your vaccine record
    • Click on the button “Save”
    • Click on the button “Add Attachment”
    • Upload your vaccine record.  This can be the record itself or you can upload a picture of your vaccine record.
    • Click on the button “Submit”

    Employee Vaccination Self-Service Guide

    What are the vaccines the District will accept?

    The Centers for Disease Control and Prevention (CDC) has only authorized three vaccines (Johnson & Johnson, Pfizer, and Moderna). The District will only accept these vaccines. Employees who have received vaccines not authorized by the CDC will need to participate in weekly testing.

    What date do I need to submit my vaccine record?

    Your vaccine record must be submitted no later than August 30, 2021.  If your complete vaccine record is not submitted by this date, you will have to participate in weekly testing, starting the week of August 30. Accordingly, starting the week of September 6, unvaccinated employees will not be permitted to work on campus without successfully submitting a negative COVID-19 test.

    What do I do if I run into trouble submitting my vaccine record?

    Please reference the attached guide, if you run into trouble. You can also call the Employee Technology Help Desk, at 562-938-4357, or email your questions to vaccine@lbcc.edu and a representative in Human Resources will respond back to you.

    Who is an employee who must submit vaccine records by August 30 (or participate in weekly testing)?

    • Full-time faculty
    • Part-time faculty
    • Classified employees
    • Management & Confidential employees
    • Student employees
    • Student Success Coaches
    • Limited-term employees
    • Presenters
    • Exempt classified employees
    • Paid Interns
    • Non-Paid Interns and volunteers, while not employees, are also required to participate in the vaccine submission process
    How do I submit my weekly COVID Test?
    • Go to your Viking Portal
    • Click on the Tile, entitled “HR Employee System”
    • Click on the Tile, entitled “COVID Test”  
    • Select your test date, as reflected on your test record
    • Select your test result. Note, that if you receive a positive result you cannot come onto campus and must immediately reach out to HR for further guidance and leave information at covid-hrhelp@lbcc.edu or 562-938-4547.
    • Click on the button “Save”
    • Click on the button “Add Attachment”
    • Upload your test record.  This can be the record itself or you can upload a picture of your test record.
    • Click on the button “Submit”

    Employee Self-Service COVID Test

    Who should participate in weekly testing?

    Any LBCC employee, as listed above, if complete vaccine records are not submitted by August 30. For full-time or part-time faculty who are instructing only online, weekly testing would begin in Spring Semester 2022, if complete vaccine records are not submitted by November 1, 2021.

    What day and time do I need to submit my weekly COVID testing record?

    Your negative COVID test must be submitted no later than Sunday night at 10:00 p.m. and no early than Thursday morning of each week for the following week’s work schedule.  Any test submitted outside of this time frame will not be accepted.  If your COVID testing record is not submitted by this time each week you will not be permitted to be on campus and will be placed on unpaid leave until successful submission of a negative COVID test, on a weekly basis.

    Tests must be taken no earlier than Thursday of each week and it is recommended that tests are taken no later than Saturday to allow enough time to receive and upload test results prior to the Sunday night 10:00 pm deadline.

    If I am partially vaccinated by August 30, do I have to participate in the weekly testing?

    Yes, until you are fully vaccinated and have submitted your complete vaccine records, you must participate in weekly testing. Full vaccination depends on your vaccine provider and whether two doses or one dose is administered.

    When does the weekly testing start?

    The weekly testing starts the week of August 30, 2021, for anyone who is not fully vaccinated as outlined above and who has not submitted their complete vaccine records. An additional email will be sent out outlining the weekly testing process. Here are resources where you can receive COVID-19 testing off-campus:

    You may also be able to receive COVID testing through your medical provider.

    Wearing Masks

    The new Health Order issued by the City of Long Beach Department of Health and Human Services on July 17, 2021 states all individuals must use facial coverings in indoor public settings regardless of vaccination status. Although face coverings are not required outdoors, by this Order, LBCC elects to follow the highest safety protocols and face coverings are required when outdoors as well.

    Accordingly, as we return to campus on August 30, all individuals over the age of two must wear a mask, indoors and outdoors, while on campus, regardless of vaccine status. Please continue to be informed that LBCC continues to practice six feet of physical distancing for vaccinated and unvaccinated persons while indoors or outdoors. 

    In addition, face coverings are required for everyone, regardless of vaccination status who work in and/or visit the following locations:

    • Indoors in K-12 schools, childcare/child development centers, and other youth settings
    • Healthcare settings (including long term care facilities)
    • Public transit
    • Correctional and detention facilities
    • Shelters (homeless or emergency shelters and cooling centers)

    There are a few exceptions to wearing face coverings indoors for unvaccinated persons including:

    • When eating and drinking
    • When accommodations are required
    • When job duties make a face-covering infeasible or create a hazard

    Visiting Campus

    Current policy requires that Long Beach City College maintain essential personnel lists and contact tracing is still mandated for all employees regardless of vaccination status. Thus, these practices will remain unchanged.

    Health and Safety & Face Covering Requirement Reminder

    In alignment with local health orders, everyone over the age of 2 must wear face coverings while on campus — both indoors and outdoors. Please remain informed that the social distancing requirement also remains effective both inside and outdoors. 

    Daily Health Screening Practice – Discontinued as of August 30

    The practice of participating in the daily online health screening will be discontinued for LBCC employees as of August 30. Submission of vaccine records and weekly testing will replace this practice.

    PPE & Hand Sanitizer

    The College will continue to make available masks and sanitizer. Please work with your department to contact the following individual to request either of these resources: Cheryl Williams, Operations Manager, at cwilliams@lbcc.edu. The custodial team will continue to participate in enhanced cleaning practices to help ensure a healthy and safe environment for all.

    Reminders

    • Stay home if you are sick with a cough, shortness of breath, difficulty breathing, fever, or chills or if you are currently under quarantine or isolation.
    • Be considerate and keep your distance (about 2 arms lengths) from others.
    • Avoid touching your eyes, nose, or mouth.
    • Cover your mouth and nose when you sneeze or cough.
    • Wash your hands often with soap and water for at least 20 seconds.
    • Clean your hands with soap and water or use hand sanitizer after contact with frequently touched surfaces.

    Parking

    Generally, parking is available in the parking structures at LAC and PCC and in LAC lot F, unless otherwise specified in a return-to-campus plan. This allows us to continue with distribution events (such as Viking Vault food distributions) that use the parking lots.

    All employees and students accessing PCC are directed to park in the PCC Parking Structure.  Everyone is encouraged to allow one space between vehicles, if possible.  Employees will be issued new 2021-22 passes and display them if parking in Staff spaces.  Employees who do not have 2021-22 passes should e-mail Parking Services (liglesia@lbcc.edu and jpena@lbcc.edu).  Parking Services and Campus Safety officers will be monitoring parking areas and will still enforce the ADA and Staff stalls.  Students parking in general unmarked stalls will not need passes for Fall 2021.  

      Breakrooms

      Employees should maintain a six-foot distance from others while in common areas. Cleaning kits will be provided so employees can wipe down shared appliances such as refrigerators or microwaves after use. Facilities will sanitize breakrooms each evening, using the essential personnel list to identify which spaces have been accessed. 

      Meetings

      All meetings should continue to be remote (for instance, via Zoom or Skype). Conference rooms are not currently available for meetings, and faculty should not meet with students face-to-face in their offices.   

      • Administrators on Duty: LBCC will provide an administrator on duty (AOD) at PCC and LAC during hours of scheduled classes to assist with support. To contact the AOD, dial 562-938-4141 at LAC or 562-938-3902 at PCC.

      Cleaning Protocols

      Instructional Assistants

      Instructional Assistants will be responsible for cleaning the classroom while class is in session and sanitizing specialized equipment during and after class.

      Facilities will deliver cleaning kits for the classrooms with instructions not to remove them. The disinfectant wipe buckets are reusable, and Facilities asks that those not be thrown away. Each kit includes the following:

      • 1 bucket of 800 disinfect wipes
      • 1 box of gloves
      • 1 box of mask
      • 1 lg hand sanitizer
      • 10 personal sanitizing pens

      Each wipe has a 99.9% kill claim.  The usage should be as follows:

      • Use Gloves
      • Remove pretreated wipes from the container
      • Wipe down dirty surfaces
      • Allow to air dry (Leave wet, do not use a towel to dry)
      • Discard used wipes in trash cans located in classrooms
         
      Facilities Staff
      • Classrooms: At the end of the day and between classes, 4 employees per classroom cleaning team (35 min. clean time)
        • Team 1—1 employee will cover cleaning the door handles, teaching stations, other flat surfaces. 2nd employee will cover cleaning tables and chairs.
        • Team 2—1 employee will cover removing trash and spraying sanitizer on cleaned areas allowing a 5 min. dwell time, 2nd employee will mop floors with disinfectant.
      • Restrooms: At the end of the day, 4 employees to cover Men’s and Women’s restrooms (20 min clean time each including dwell time)
        • Team 1—clean fixtures, disinfect sink and toilets
        • Team 2—remove trash, spray sanitizer, clean floors with disinfectant

      After each class ends, Facilities will start COVID – 19 Cleaning. This is in addition to nightly classroom cleaning.  We ask that there are no food items allowed into classes. This will allow us to spend more time disinfecting and working more efficiently to cover more square footage.

      Restroom cleaning will be increased to hourly instead of every two hours. The same COVID – 19 Cleaning Protocols will be in place (Cleaning, Disinfecting, and Sanitizing). Restrooms being serviced will be closed for 30 minutes for drying and dwell times.

      * Cleaning for Lab areas will be extended by 15 minutes.

      Resources