Course Routine Review

Overview

Course Routine Review

LBCC uses a regular Course Routine Review cycle to ensure that existing Course Outlines of Record (CORs) remain current, accurate, compliant, and aligned with disciplinary standards. All adopted courses are placed on LBCC’s established six-year Routine Review cycle, with more frequent review requirements applying to certain CTE curriculum.

When completing Routine Review fields, such as requisites and modality, please reference those specific field instructions in the Course Proposal Walkthrough.

Foundations of Routine Review

The COR is the official record of the approved course and is governed by requirements established in Title 5 §55002. In addition, Title 5 §55003(b)(4) requires prerequisites and corequisites to be reviewed at least once every six years to determine whether they remain necessary and appropriate. Prerequisites and corequisites associated with vocational/CTE courses or programs must be reviewed every two years.

Routine Review is more than an editing exercise. Faculty should use the process to determine whether the entire COR still accurately represents the course students are receiving and the standards faculty expect students to achieve.

Getting Started with Routine Review

Using the Collaborative Spreadsheet, Department Heads identify a Faculty Author for each course scheduled for Routine Review. Each Faculty Author is paired with a designated Routine Reviewer from the Committee on Curriculum and Instruction (CCI) who works collaboratively with the Faculty Author throughout the review.

Department Heads need to share their own copy of the Collaborative Spreadsheet with Faculty Authors for the purposes of internal department-level sharing.

Once Department Heads have entered Faculty Authors into the collaborative spreadsheet, Faculty Authors may begin reviewing their assigned courses in CIM.

In CIM, locate the course and select Edit → Course Routine Review. Identify the assigned Routine Reviewer and begin reviewing the COR.

Please work with the Peer Reviewer before submitting to workflow; once a proposal is submitted to workflow it will be out of the Faculty Author’s hands unless an official RollBack is performed.

Timelines

Important: Courses requiring curriculum modifications effective Fall 2027 must reach the Course Evaluation Subcommittee (CEval) by December 2, 2026. This will require completing all required fields in the proposal. Please reach out to the Curriculum Chair or Course Evaluation subcommittee Chair for assistance.

All other Routine Review activities may continue through Spring 2027 to allow faculty sufficient time to thoughtfully complete the required fields. Please consult the Routine Review Timeline Chart for applicable approval deadlines.

  1. September: Department Heads receive the Collaborative Spreadsheet and identify Faculty Authors per course.
  2. September – December: Faculty Author reviews and edits the course outline fields as necessary in CIM
  3. November 25 – Changes to the course outline that needs to be effective Fall 2027 have been completed, along with all other required fields, and sent to workflow.
  4. December 1: Faculty Author have submits routine review courses to workflow.
  5. Winter – Spring 2027: Faculty Authors and Routine Reviewers continue requisite review, modality updates, and other Routine Review activities. Completed proposals move to Department Heads and Deans for sign-off according to the applicable workflow.. 
  6. May 1: All Routine Review courses have been completed and submitted to workflow.

What Should Faculty Authors and Routine Reviewers Review?

Faculty Authors and Routine Reviewers should review the COR as a whole, even when they anticipate making few or no changes. Particular attention should be given to whether:

  • prerequisites, corequisites, and advisories remain necessary and appropriate;
  • distance education modality responses accurately describe current instructional practices and address Regular and Substantive Interaction (RSI) requirements.
  • the catalog description, course content, objectives, and student learning outcomes remain current and aligned;
  • assignments, methods of instruction, and methods of evaluation accurately represent how the course is taught and assessed;
  • units, contact hours, and expected outside-of-class work remain appropriate;
  • representative instructional materials are current and appropriate;
  • existing C-ID, transfer, articulation, and other curricular relationships remain accurate, when applicable; and
  • that the COR reflects current disciplinary practices and expectations.

Faculty should also consider available course success and SLO data when evaluating the course. These data may identify opportunities to improve instruction or student outcomes even when a change to the COR itself is not necessary.

Routine Review is also an appropriate opportunity to consider practices developed through professional learning related to student equity, accessibility, inclusive pedagogy, and closing equity gaps.

Requisite Review

A primary focus of Routine Review is evaluating existing prerequisites, corequisites, and advisories in accordance with Title 5 §55003. Faculty should carefully review the requisite fields in CIM, determine whether each requisite remains necessary and appropriate, and provide clear explanations and supporting justification.

Because not all information is centralized or able to be mechanically migrated into CIM, departments will need to work on refreshing and adding responses into the course record. This will include requisite validation.

Faculty are encouraged to work closely with the Curriculum Chair and their assigned Routine Reviewer when completing these fields. Time has been provided through Spring 2027 to support thoughtful review and collaboration. 

Distance Education and Modality Review

Routine Review also includes updating course modality information to address current distance education requirements, particularly Regular and Substantive Interaction (RSI).

Because not all information is centralized or able to be mechanically migrated into CIM, departments will need to work on refreshing and adding responses into the course’s Modality section if any portion of the course is offered online.

Faculty should review the modality fields in CIM, provide accurate responses describing how instructor-student interaction is maintained, and ensure that distance education information reflects current instructional practices.

Faculty should collaborate with the Curriculum Chair, Distance Education Coordinator, and assigned Routine Reviewer for guidance. 

What Can Be Changed During Routine Review?

Faculty anticipating changes that require approval for a Fall 2027 effective date should coordinate early with their Routine Reviewer and the Curriculum Chair to ensure the proposal reaches CEval by November 25, 2026.

Routine Review may include appropriate maintenance and updates to the COR. Some CIM fields are read-only for the Faculty Author and may require assistance from the assigned Routine Reviewer when a change is necessary.

Changes to certain approved Face Page fields do not automatically require faculty to abandon Routine Review and start a separate Modify Course proposal. Instead, CIM uses conditional workflow to route those changes through the additional curriculum review required for the affected fields.

For example, changes to Course Student Learning Outcomes (CSLOs) will route the course for ASLO  Subcommittee review, while any changes to Face Page fields route the course to the Course Evaluation  Subcommittee and Curriculum Committee for official review and approval.

Part-Time Faculty Participation in Curriculum Development

In order for part-time faculty to participate in Routine Review as Faculty Authors, their participation will be paid and must first be approved by the Department Head and School Dean through the Ancillary Pay process.

  • Participation requires prior approval from the Department Head and School Dean and must follow the College’s established ancillary pay expectations and requirements.

Once approval has been obtained, please provide the Curriculum Office with the faculty member’s name and confirmation of Department Head and Dean approval. The faculty member can then be added to CIM with the appropriate access to begin their curriculum work.